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Receptionist - Secretary

JOCAP (Joint operating Company of Absheron Petroleum)
JOCAP (Joint operating Company of Absheron Petroleum)

Date added: 15.03.2018
Industry: Retail, sales and customer services
Job type: Full-time
Job location: Baku, Azerbaijan


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Receive visitors, register, announce and direct them, deliver access badge upon identification

In liaison with Company HSE and Security manager, ensure Company Security rules are respected at any time at the Reception desk – liaise permanently with Landmark Security officer and 1st floor receptionist (CCTV at 1st and 6th floor lobby)

Control packages delivered at the Reception desk, record contact details of company/delivery officer Refuse access to undesirable visitors

Do not let enter the office to any visitor without being welcomed/accompanied by the staff visited Answer the phone on the main switchboard with good welcoming, and dispatching calls

Register the incoming documents, Distribute the incoming mails, Register and send out the outgoing mail, File and Archive the

incoming and outgoing documents

Support MD Assistant when required and during her absence (limited to secretarial duties only)


Comply with the Activities described within the HSE Management System

Take reasonable care of own Health and Safety and that of Others who may be affected by their acts at work Know responsibilities to environmental issues in the work areas

Each employee must observe all Company Rules, Procedures and instructions in the performance of his own task As such his duties and areas of authority are:

Follow HSE instructions given by Managers and supervisory personnel - Assure of the safety of his work site before

commencing work - Take the necessary measures to avert immediate threat of danger

Exercise such caution as is necessary to avoid danger to persons and installations or to avoid pollution

Use tools, equipment and their safeguards correctly - Use the provided means of personal protection correctly Leave the workplace behind correct and orderly, upon job completion – enforce the Company Clean Desk policy Report any anomaly, abnormal conditions and near miss to supervisor

Participate actively in HSE meetings, safety talks, tool boxes, training sessions and drills

Co-operate actively in the execution of the HSE plans

Authority to suspend activities when there is a potential or actual threat to human life, the installation or the environment, and notify forthwith the responsible supervisor


Ensure the welcome of visitors at the reception desk

Ensure reliable and smooth operation of the telephone switchboard and dispatching of calls

Provide efficient secretarial assistance to the Company staff


Proficiency in MS Office applications and Mail Management System

Position holder must have strong communication and interpersonal skills, problem solving skills, be Service minded, Reliable,

Rigorous, Accurate and Punctual

5 years of experience or above in Receptionist and Secretarial jobs

Fluent in English and Azeri (spoken and written) - Russian recommended

Ensure the confidentiality of data managed towards other staff and external stakeholders

All the interested candidates are requested to send their CVs to, indicating the name of the position in the subject line.

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