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Personal Assistant

EMPLOY.AZ
EMPLOY.AZ

Date added: 18.05.2017
Salary: 400 - 500 AZN
Industry: Management, business and administration,
Accountancy, banking and finance
Job type: Full-time
Job location: Baku, Azerbaijan



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Responsibilities:

As a PA, you will often act as the manager's first point of contact with people from both inside and outside the organisation. Tasks are likely to include:

  • Devising and maintaining office systems, including data management and filing;

  • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

  • Screening phone calls, enquiries and requests, and handling them when appropriate;

  • Meeting and greeting visitors at all levels of seniority;

  • Organising and maintaining diaries and making appointments;

  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

  • Carrying out background research and presenting findings;

  • Producing documents, briefing papers, reports and presentations;

  • Organising and attending meetings and ensuring the manager is well prepared for meetings;

  • Liaising with clients, suppliers and other staff.

Skills:

In addition to relevant experience and secretarial and administrative knowledge, you will need to show evidence of the following:

  • Exceptional written and oral communication skills;

  • Excellent word processing and IT skills, including knowledge of a range of software packages;

  • The ability to work under pressure and to tight deadlines;

  • Good organisational and time management skills;

  • The ability to research, digest, analyse and present material clearly and concisely;

  • Excellent interpersonal skills;

  • The ability to work on your own initiative;

  • Honesty and reliability;

  • Attention to detail;

  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;

  • Discretion and an understanding of confidentiality issues.

All the interested candidates are requested to send their CVs to info@employ.az, indicating the name of the position in the subject line.





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