Responsibilities:

As a PA, you will often act as the manager's first point of contact with people from both inside and outside the organisation. Tasks are likely to include:

• Devising and maintaining office systems, including data management and filing;

• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

• Screening phone calls, enquiries and requests, and handling them when appropriate;

• Meeting and greeting visitors at all levels of seniority;

• Organising and maintaining diaries and making appointments;

• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

• Carrying out background research and presenting findings;

• Producing documents, briefing papers, reports and presentations;

• Organising and attending meetings and ensuring the manager is well prepared for meetings;

• Liaising with clients, suppliers and other staff.

Skills:

In addition to relevant experience and secretarial and administrative knowledge, you will need to show evidence of the following:

• Exceptional written and oral communication skills;

• Excellent word processing and IT skills, including knowledge of a range of software packages;

• The ability to work under pressure and to tight deadlines;

• Good organisational and time management skills;

• The ability to research, digest, analyse and present material clearly and concisely;

• Excellent interpersonal skills;

• The ability to work on your own initiative;

• Honesty and reliability;

• Attention to detail;

• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;

• Discretion and an understanding of confidentiality issues.

All the interested candidates are requested to send their CVs to info@employ.az, indicating the name of the position in the subject line.